Digital transformation in HR, in which systems that concentrate data and information are used, avoids manual activities and a large volume of papers.
The term HR 4.0 is closely related to Industry 4.0 and involves changes in how processes are carried out. With this, the HR sector started to act much more efficiently; after all, the optimization and automation of routines minimize the risks of errors. They also increase team productivity and simplify tasks that were once bureaucratic.
Many advantages can be achieved with such changes, and we have prepared this article for you to know the main ones. Read on and see the benefits of these adaptations and improvements!
Optimized Internal Communication
With the digital transformation in HR, internal communication happens without noise. Messages are sent directly to the recipient, preventing any detail or content from being lost during the process.
With information and data-centered in one system, creating online message boards and managing reminders is possible. Not to mention that all this is done quickly and optimally, accelerating the communicative process.
This is an essential factor, especially in times of remote work, since the team is not in the same physical environment. Thus, effective communication makes all the difference in keeping employees in sync and ensuring that routines are adhered to.
Recruitment And Selection Are Made Easy
When the entire recruitment and selection process is done manually, the team becomes much longer and more labor intensive. Therefore, the digital transformation in HR also contributes to this constant routine in the sector.
With tools and technological resources, adopting agile methodologies that promote time gain and bring quality to work is possible. This is because professionals can cross-reference data and information much more practically.
In this way, the team can search and find the candidates with the best profile — those who perfectly fit the job description. That’s why we reduce steps or make them faster and more efficient.
Increased HR Team Productivity
Digital transformation in HR can also increase team productivity, and this is because of the facts we presented in the previous advantages. One is optimized communication, and the other is facilitating recruitment and selection processes.
The team has a system in which all the essential information is gathered at its disposal. Thus, it is easy to locate and access all data, cross-reference it and share it whenever necessary.
There is no need to wait for a paper to pass from hand to hand until it reaches its destination. This path can be shortened by transmitting directly to the recipient. And we still have an improvement in the recruitment and selection process itself.
Digital transformation in HR avoids manually analyzing resumes, checking them one by one. You can make this system 100% automated, leaving the software responsible for the search.
Reduced Error Incidence
You’ve seen that by promoting digital transformation in HR, we’ve eliminated that considerable paperwork that the industry had to deal with before, right? We don’t have to work with spreadsheets and more spreadsheets when we centralize information in a system.
Data is digitized and can be updated automatically, which reduces human intervention. That’s why we also minimized errors since the programs are responsible for a large part of the work which professionals previously did.
The activities carried out by the HR sector, although not the most expensive, also demand resources – human and financial. However, digital transformation helps to reduce costs without losing the quality of the work performed by the team.
With the economy of physical space, there are no expenses with document storage, as the information is centered in the system. The increase in productivity also generates an improvement in costs, and with the processes carried out online, investments in these routines are reduced.
Automated Repetitive Tasks
Those repetitive tasks make the work of any HR team very tedious. In addition to promoting employee dissatisfaction, this increases the chances of errors occurring. After all, when activities become mechanical, the professional’s concentration is reduced, even if involuntarily — which leads to a drop in productivity.
As we explained, it is possible to automate several routines carried out constantly by the HR sector, such as the search for professionals and the selection of resumes. This way, employees can focus on other, more strategic activities.
That’s why we were able to achieve greater productivity and cost savings. The investment is directed towards a system composed of several tools and resources, which automatically does a large part of the detailed work, leaving the team free to dedicate itself to other processes.
Data And Information Security Are Guaranteed
The Human Resources sector works with confidential information from the company and employees and professionals. Therefore, they must be kept safe. And nothing better than working with a computerized and protected system.
The digital transformation of HR avoids errors and human errors in this regard, especially by reducing the risks of data loss, fraud, or theft. It is a more excellent guarantee that all information will be well guarded.