Cloud file management is a strategy increasingly adopted by companies today due to the innovation it proposes in data management and the use of computational resources.
With the advancement of this technology, the trend is for companies to concentrate even more information in the cloud, which can be done without due care and cause problems.
In this article, we will talk about security in cloud file management. If you want to deepen your knowledge about the cloud and know how to expand your systems with efficiency, availability, and less risk, follow along!
Benefits Of Storing Files In The Cloud?
Cloud computing is a service offering modality becoming common for several reasons and benefits. This technology generates positive impacts that allow for a more strategic, fluid, and faster IT. Thus, it helps the sector’s management by delivering the results they are looking for.
Some of the benefits are:
- Practicality: makes changes easier, with easy payments;
- Integration: allows communication of several interconnected systems;
- Speed: is allocated with rate and provides for faster methods;
- Fewer costs: services are associated with cheap and easy-to-manage packages;
- Scalability: ease of increasing resources to meet specific demands.
Even with the benefits, caution is needed in implementing this solution and planning the process well.
The cloud must be organized to avoid disruptions that can harm the business. In this way, companies prevent the problems of cloud sprawl (use of multiple connected clouds) and the expansion of files in the cloud, resulting from decentralized management, without visibility and confusion. We will see below the possible risks of this lack of care.
What Are The Risks Of The Cloud?
The risks we will mention are some of the reasons that generate distrust in many leaders and keep many companies away from this solution. We will see that these dangers exist, but they can be mitigated with careful and planned management.
Security And Data Loss
One risk is related to security and the danger of data loss and leaks. After all, as the systems are not physically located on the company’s premises, they are more vulnerable and can easily fall into the wrong hands. This fear is strengthened because information control is decentralized from management and dependent on the supplier.
Vulnerability Of Shared Technologies
One of the risks of the public cloud is that many companies share the same space, which is seen as a problem for some managers. Generally, some companies prefer local and secret control so they avoid the danger of exposing confidential information.
By diverting traffic and accounts, malicious parties can easily access company information and intercept the connection between the cloud and the customer. The attacker can take advantage of the fact that the company’s data is usually concentrated in the cloud.
Is The Cloud More Secure Than The Physical Storage Model?
Despite these dangers, the discussion remains relevant: is the cloud more secure than physical storage? To answer this question, it is necessary to analyze the same risks that are both present and observe them from a centralized perspective.
As stated in the previous topic, decentralized control of a company’s physical facilities can frighten and alienate some managers. However, the cloud offers advanced encryption technologies and 24/7 monitoring to provide visualization and allow customers to follow through. This control ends up being systematized in a way that the physical distance does not bother.
Furthermore, the availability of cloud systems generates even more confidence in data than in physical systems. In traditional storage, plans are only available. Sometimes a disruption occurs, leaving staff needing visibility into important documents and files.
Autonomy And Fewer Problems With Equipment
The way cloud services are offered, with user control and autonomy, enables more careful management. In addition, there is no problem with problematic hardware, failures that surprise teams, or damage due to wear and tear, among others.
In the cloud, control is better because it is carried out by the specialized supplier concerned with this issue. The partner company is up-to-date on compliance, security, and privacy by adopting best practices.
If you want to do all this internally, as in the physical storage model, companies would have to invest heavily in training and fail to focus on the core business, running the risk of not achieving the same results.
How To Ensure Security?
We will list some practices that must be observed to ensure security in expanding files in the cloud. It is important to follow these strategies to avoid the mentioned risks.
A backup policy is essential and should be included in file management. Backup copies are a great strategy to protect company documents, allowing you to always have an extra option in case of disasters that lead to data corruption.
Thus, it is possible to recover easily from incidents and mitigate losses and be more relaxed with organized information management.
Access limits need to be properly enforced, with strict confidentiality controls. Defining hierarchies and correctly organizing who will manage each type of information is necessary. In this way, the administration can ensure greater care for files and privacy, which is important today.
Another interesting factor is that it always has systems that are always up-to-date and follow the definitions of the manufacturer and suppliers. Thus, the company will avoid file management loopholes and vulnerabilities and have support.
Another important tip is to train the team on cloud security. After all, most of the problems in this area are caused by bad practices and careless habits. Educating each member well and training each member in disaster protection and recovery approaches is critical.
It is also necessary to create management and governance strategies, policies, and rules that help visualize and prevent risks.
Cloud file management is a very effective strategy with concrete results for companies. Data expansion can be a problem without due care for the risks, but it becomes an opportunity to optimize IT performance when management follows good practices.